It’s no secret, group occasions are extra widespread than ever. For those who’re an occasion supervisor or an HR skilled answerable for placing collectively group occasions, it’s very probably that your calendar previously 12 months has been fairly busy. (With much more company occasions within the pipeline…)
And also you’re not the one one.
In a current survey that included hybrid, distant, and absolutely in-person groups, 25% of admin and occasion managers stated they’re organizing group get-togethers each month, with 22% saying their group most popular to satisfy quarterly.
There isn’t any doubt that firms proceed to see the worth in real-life interactions, whether or not that be a team-building occasion, firm offsite, or bringing colleagues collectively for one of many many tech conferences all over the world. However because the urge for food for face-to-face occasions continues to develop, it is important you spend money on the fitting instruments for stress-free and cost-effective planning.
Reserving journey and lodging on your group occasion might be one of the crucial costly and difficult points of the planning course of, however there are software program instruments particularly designed for group journey to assist with this. This enables firms and occasion managers to save lots of time, get higher management of their occasion funds, and simply coordinate plans with colleagues.
3 methods TravelPerk can simplify journey administration on your subsequent group occasion:
1. Plan, manage, and share your occasion from one single platform
These days of getting a number of tabs open in your web browser and frantically having to flick between electronic mail, calendar, slack, excel sheets, and a number of reserving confirmations are nicely and really over.
With TravelPerk Occasions, you possibly can invite individuals, manage attendees, talk plans, in addition to ebook and handle journey all from the identical platform.
This not solely saves you time as an occasion planner but additionally implies that your group has one supply of data for the whole lot associated to your upcoming occasion. No extra repetitive slack questions or back-and-forth emails – all of the necessary info individuals want about your group get collectively might be added to TravelPerk Occasions.
When you’ve created an occasion on the TravelPerk platform, you possibly can see who has accepted the invitation or not (and provides them a nudge if you might want to!) and see every attendee’s journey plans at a look. In just some clicks, you possibly can see after they’re arriving, which lodge they’re staying at, and talk new actions all from inside the identical platform.
Different occasion attendees may have visibility of their colleagues’ journey plans, so group members touring from the identical metropolis can catch the identical prepare for instance, or ebook the identical lodge, serving to to maximise cross-team collaboration and fostering these all-important in actual life connections.
See how straightforward it’s to trace occasion attendees’ journey plans:
For those who’re planning a group occasion, managing everybody’s particular person journey plans could be a actual headache with a number of itineraries and reserving confirmations. With TravelPerk Occasions you possibly can see all attendees’ flights, trains & lodging at a look, making group smoother and easier.
2. Empower staff to ebook their very own occasion journey
In lots of firms, the accountability of reserving enterprise journey for a corporation occasion usually falls on just a few particular folks within the group. However the fact is, this course of might be actually inefficient. It may well trigger bottlenecks in your processes, and in lots of circumstances, go away staff feeling disgruntled and pissed off.
With TravelPerk’s built-in journey insurance policies you possibly can empower staff to ebook their very own journey and lodging on your subsequent group occasion, with the peace of thoughts that they gained’t overspend your funds and ebook the penthouse suite at a 5* lodge…
In just some minutes, you possibly can set separate journey insurance policies for various groups in your group and determine the way you need the approval course of to work. For instance, if a group member books flights and lodging which can be ‘in coverage’ you possibly can select to have this mechanically accredited inside the platform.
Conversely, if an worker tries to ebook a visit that is out of coverage, you possibly can set who within the firm might want to ‘approve’ that journey earlier than it will get booked. Our platform additionally has straightforward integration with Slack, which sends a notification to the designated ‘approver’ for journeys out of coverage. On common, this integration hastens the approval course of by 80%. Supplying you with full management of your occasion and journey funds with out micromanagement. A real win, win for all.
3. Simply regulate your occasion funds
Organizing an unforgettable group occasion, whereas attempting to stay to your funds might be one of the crucial difficult points of bringing your group collectively.
Of the numerous methods TravelPerk may also help you get monetary savings on company occasions, one of the crucial valued options on our platform for occasion managers and finance groups alike is the flexibility to trace your journey spend in actual time.
One of many frequent causes occasion managers are inclined to overspend their occasion funds is as a result of they’re monitoring prices retrospectively – normally having to collate journey invoices and receipts from in every single place, with out a clear overview of what they’ve spent in actual time. And earlier than you realize it, you notice half the funds has been spent on lodging earlier than you’ve even had an opportunity to prepare refreshments or leisure.
TravelPerk makes monitoring journey spend on your group occasion extremely straightforward. Merely apply a custom-made ‘label’ to the occasion you’re organizing after which all prices attributed to this occasion, might be tracked by way of our subtle reporting dashboard. No extra chasing a number of invoices and receipts to get forward of your occasion funds!
See the way it works under.
If, like many firms all over the world, you’re trying to future-proof your group with trusted enterprise journey software program, that may make bringing the group collectively easy and simple to handle, then ebook a free demo with TravelPerk.